When you are planning your wedding, you will interview several venues before choosing the one you love. Whether your reception is large or small, it is important to make sure that you ask all the questions necessary to have your dream party. It is helpful to write down your questions and take them with you, so you don’t forget any when you are visiting. This list of questions is a guide to help you come up with your own. Use this list as a starting point, then think about any special considerations that you may have.
The Party
1. How many hours does this package include?
Venues create their own pricing, and while there are standards, it is best not to assume anything. Ask your venue how many hours you will have the room. Once you have that information, you can work backwards to determine what time to put on the Wedding invitations and when you need to be there.
2. Are drinks included in the package?
When discussing your catering, you might assume that drinks are included. However, drinks are usually in addition to the food pricing.
3. Am I allowed to provide additional bottles of alcohol on the tables?
Check with the wedding venue or caterer whether they will allow you to bring in extra alcohol. Venues may have a liquor license that won’t allow you to bring in anything.
4. What decorations will the venue provide?
Depending on your venue, you need the check whether they will provide the table decorations including tablecloths, napkins and centrepieces. Any additional Wedding Decorations can be arranged separately.
5. Will the venue include an extra table for presents or a wishing well?
Most venues will provide a table for presents. Discuss where you want it at your party with the venue, and any other special tables you need.
General Questions
6. Is there a bridal suite?
Having a bridal suite to prepare for the wedding and between the wedding and reception is a good idea. Some families use it for the entire bridal party, while others prefer to keep it for just the bride and family. Ask the venue what they can provide.
7. What are the additional costs?
Additional costs can include security, additional food choices, drinks, special dishware, meals for the band and more. Ask the venue for a list. This will help when planning your Wedding budget.
8. What is the deposit and when does it need to be paid?
Most venues will put any payment dates in their contract, but as you meet with different venues, ask them upfront how this works. That way there will be no surprises.
9. Does the venue set up the sound/audio equipment for the band?
Nobody wants to have problems with the sound during their reception. It is better to check beforehand whether your venue will set up the Wedding entertainment equipment for the band or DJ, or if it is an extra charge. Let the band/DJ know what the setup is, so that they can adapt. Many entertainers are familiar with various venues, and will know ahead of time what they need.
